COSA seeking a part-time rights-of-way technician

Hi all,
The State Land Board is accepting applications for a part-time rights-of-way technician.

This could be the ideal job for someone looking for a part-time position in natural resources with full-time benefits!

CLOSING DATE: 12/15/21 at 5:00 PM MST

Is your attention to detail second to none? Do you enjoy checking off the tasks on your daily ‘to do’ list? Are you a ‘behind-the-scenes’ person who gets stuff done? And are you looking for part-time work with full-time benefits?

Yes? Please join our team!

The Colorado State Land Board is looking for a PART-TIME Right-of-Way Technician to join our Transactions and Record Services (TRS) team. Our agency processes 7,600 contracts that cumulatively earn $100+ million annually. We need your help maintaining and processing the copious amounts of important records that each contract requires.

What is the State Land Board?

The State Land Board is a constitutionally created agency founded in 1876 that manages a $4 billion endowment of assets for the intergenerational benefit of Colorado’s K-12 schoolchildren. We compete in private markets daily and take pride in being especially entrepreneurial and business-savvy.

We are the second-largest landowner in Colorado and generate revenue for public schools by leasing nearly three million surface acres and four million subsurface acres for agriculture, grazing, recreation, commercial real estate, rights-of-way, renewable energy, oil, gas, and solid minerals.

What does the Transactions and Records Services team do?

Our six-person TRS team writes, manages, and maintains contracts for 7,600 mineral estate and surface contracts that often carry unique terms and conditions. We draft contracts and templates, manage files, administer bond/insurance requirements, and ensure compliance with Board policies and procedures and state and federal law. The TRS team members are the self-proclaimed ‘process improvement gurus’ and we enjoy helping our agency maintain great management principles using automated records systems so that we capture, retain, and classify our work for public and institutional memory. Yes, we’re busy!

NOTE: This position is part-time at 25 hours per week. This is the perfect opportunity for a professional looking for part-time hours with full-time benefits! You can discuss your preferred schedule with your supervisor but your hours must occur during business hours (Monday through Friday, 8 am – 5 pm). You’ll be expected to work at the Denver office primarily in-person until you get acquainted with the job, and then you can transition to a hybrid/virtual schedule.

The job opportunity

As our Right-of-Way Technician, you provide technical and administrative support for the TRS team regarding document and lease processing, electronic file management, billing, and auditing tasks. You use scanning equipment and different software platforms daily — Google, Microsoft, Adobe, Netsuite, Laserfiche, DocuSign — to manage documents.

Be a data hygienist and a processing wizard.

  • Work with our team to keep records organized and accurate. We call this ‘data hygiene’ because maintaining accurate records is critical to our agency’s success.

  • Use our Netsuite asset management system to maintain 10,000 customer records and 7,600 lease contracts.

  • Identify inaccuracies to our database and make corrections as needed.

  • Perform file management and record keeping.

  • Distribute contracts and contract modifications.

  • Collect and audit all relevant documents for the official file.

  • Scan paper documents and use our standard naming conventions to rename digital files.

  • Help fulfill Colorado Open Records Act (CORA) requests.

  • Use our system’s workflows and follow contracting procedures.

  • Enter custom billing line items into Netsuite and verifying payments.

Be a model for superior customer service.

  • Assist internal customers. Provide support to colleagues who manage our lines of business. Update and train fellow colleagues on procedures.

  • Be professional and convivial with external customers.

  • Serve as the point of contact for the online customer portal.

  • Assist customers with online payments and other portal related features.

What can you expect from us in return for your hard work?

We are a lean team of 45 staff members that places significant emphasis on promoting and maintaining a positive work environment. We get our work done, and we have fun doing it.

The qualities of our environment include transparent and open communication, work-life balance (we mean it!), and a focus on training and development. You’ll occasionally get to explore and travel our state on day trips or multi-day trips. As a part-time state employee, you have access to a suite of HR benefits and holidays. And you can feel good knowing your work is directly supporting Colorado schools.

What attributes are we looking for?

  • Three years of experience processing contracts, maintaining a database and performing electronic file management.

  • Demonstrated proficiency in Google Suite, including creating, managing and sharing files using Google Drive. (This is a deal breaker. You must be proficient in Google Suite because we live and breathe Google!)

You get bonus points if you can demonstrate the following:

  • High proficiency in Microsoft Suite, Adobe (Acrobat DC), DocuSign and scanning software

  • Experience designing forms, tables, charts, spreadsheets, report forms, etc.

  • Experience in a legal environment interpreting contracts and reviewing files

  • Experience in using process improvement concepts and principles like Lean, Six Sigma, etc.

To be successful as a member of this agency, you’ll have these professional traits and skills:

  • Good written and oral communication with the ability to convey information to others effectively and efficiently

  • Independent yet also a team player, proactively helps others

  • Strong interpersonal skills

  • Customer-service mindset, respectful, helpful

  • Proactive, takes initiative, self motivated

  • Possess good problem solving skills, seek to understand alternatives, employ logic and good judgment

  • Self confident and self aware

  • Great work ethic: results oriented, disciplined, conscientious, thorough and diligent

  • Honest, trustworthy, dependable

  • Enthusiastic, energetic, optimistic, positive attitude

  • Organized and professional

  • Adaptable and open to change

We hope this sounds like you. Tell us why. Apply online through the state portal.

PS: We compete in the private-sector markets every day and operate largely independently from state government. However, we must follow HR hiring protocols. So please follow the lengthy prompts to apply for this position through the state hiring portal. Only candidates who apply through the state portal are considered. Think of it as an endurance test. We hope to see you at the finish line!