COSA Administrative Assistant II opportunity with UCAR

locationsBoulder, CO

Gtime type

Greeting COSA community! The University Corporation for Atmospheric Research (UCAR) is hiring a Administrative Assistant II who will support educators and scientists. Below is the job description and the link to the full position announcement with additional details about how to apply.

Please share this opportunity with those who might be interested!

BSS Administrative Assistant II

Location Type: Hybrid Option Available (Mix of in-person and remote)

Position Type: Regular

Visa Sponsored Job: No

Relocation Assistance Eligible: No

Hiring Range: 46,675.00 USD – 55,120.00 USD

*Final salary and rates are based on education, experience, and skills relevant to the role.

Application Closes at 12:00am MST on: 2026-09-05

About the Role

As a member of UCAR Community Program’s (UCP) Business Shared Services (BSS) team, the Administrative Assistant II provides administrative and operational support across the full lifecycle of research and sponsored program activities. The successful candidate will work across UCP programs to support staff in bringing the science and research of UCAR and NCAR to a broader audience, with responsibilities spanning general administrative support, purchasing, meeting planning, logistics, and travel support.

BSS is a collaborative, high-performing team of professionals who enjoy solving problems, improving how we work, and helping UCP programs succeed. This is an opportunity to work with a diverse group of colleagues, learn about the many facets of research administration, and play an important role in keeping projects and programs moving forward.

Job Description

Responsibilities

General Administrative & Office Support

  • Assist Program Directors with calendar maintenance and meeting scheduling, and prepare materials for meetings and projects.
  • Maintain copiers and printers, keep supplies stocked, and ensure equipment is in working order.
  • Assist with office moves, arranging functional workspaces by identifying furniture, computer, and accessory needs, and coordinating delivery and installation.
  • Coordinate conference room reservations and maintenance.
  • Support the administration of science education exhibits and related tasks.
  • Perform other tasks and duties as assigned.

Purchasing & Financial Support

  • Coordinate and conduct purchasing (including project materials, printing, publications, software licenses, and computer hardware) using a purchasing card and UCAR’s procurement system.
  • Review and reconcile purchase-related invoices for accuracy and completeness prior to submission to the supervisor or award administrator for review and approval.
  • Coordinate, process, and track stipend/honoraria payments.

Meeting, Event & Travel Coordination

  • Support event planning, including material preparation, procurement, catering, shipping, transportation, registration platform management, and onsite support (setup and breakdown).
  • Coordinate travel arrangements and expenses for staff, visitors, and program participants.
  • May assist or partner with a more senior team member on large or complex events.

Intern Program & BSS Team Support

  • Support program interns with onboarding and orientation, move-in and move-out logistics and supplies, local transportation, and poster printing.
  • Schedule and support intern program meetings, mentor meetings and check-ins, and training and learning opportunities.
  • Actively participate as a member of one or more BSS teams, including contributing to the development and refinement of standardized best practices, and coordinating, supporting, and attending BSS meetings and training sessions.